• Shed those pounds of paper. HP
DSS 4 is the link you need between your HP multifunction and stand-alone Digital
Sending devices and electronic distribution and storage––the key to a
streamlined document capture-process-route system. The software integrates
paperwork quickly into existing electronic workflows, so your documents are
processed sooner, become more flexible, and remain more readily available.
• Easily integrate into your existing
infrastructure. The software leverages existing IT
infrastructure—network authentication, e-mail addresses and fax services—for an
increased return on your IT investment.
• Simplify e-mail addressing with LDAP.
LDAP (Lightweight Directory Access Protocol) support enhances the embedded send
to e-mail capability of HP multifunction and stand-alone Digital Sending
devices, allowing access to company directory information such as e-mail
addresses and distribution lists. This information is constantly updated and
allows users to auto-complete e-mail addresses at the device.
• Index right the first time with custom keys.
Ensure documents get indexed and sent to network folders accurately by using
custom keys on HP multifunction and stand-alone digital sending devices. The
administrator creates questions that appear on the device’s touch-screen control
panel. These prompt the sender to easily select the correct indexing information
before the document is scanned, reducing the risk of losing critical documents.
Reduce business costs
• Go digital and save money.
Incorporating paper documents into an electronic infrastructure saves money by
reducing overhead. The costs of physical storage, manual processes like retyping
and centralized scanning, and hardcopy distribution such as analog faxing,
postage, and courier services—all become things of the past.
• Get real text with OCR.
Transforming paper documents into electronic text would be laborious without
ReadIRISTM Optical Character Recognition (OCR). HP DSS 4 uses OCR to
convert documents from image files to searchable text files in popular formats,
including searchable PDF, RTF, TXT, and HTML. Documents can also be converted
into XML, for easy integration into third-party content management applications.
• Empower your IT administrator.
HP DSS 4 offers the tracking power to help you troubleshoot intelligently: a LOG
file provides event records similar to Windows® event log tracking. The
administrator receives e-mail alerts for user and system generated errors.
Send digital data securely
• Verify users with network identification.
. Utilize your company’s existing LDAP or Microsoft Windows®, or Novell NetWare®
network security to verify user identity. You can also allow access at the
supported send-to destination, and authentication can be used to limit and track
usage by device.